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Project/Office Administrator

Job details:

Job Description

Our client is a small but growing environmental planning organization focused on impact assessments, community engagement, and indigenous planning. They are actively seeking an experienced administrative professional with a strong work ethic to join their unique team. This position provides complex and confidential administrative support in a dynamic work environment, and functions with a high degree of attention to detail, client service and prioritization of work in a team setting. The ideal candidate will have had previous experience working with indigenous communities and clients in a professional office setting.


  • Providing administrative support to the team, which will include:

o Preparing memorandums, reports and documents as requested with a high degree of proficiency in formatting and proof reading
o Ensuring office equipment is operational and general building issues are addressed as required
o Maintenance of filing system, ensuring organization of the file room
o General administrative duties, including phone and email correspondence with both clients and their business counterparts

  • Providing senior executive support to the Principal Partner, on an as needed basis, which may include occasional assistance with personal duties
  • Invoicing, accounts receivable and payment management, including creating cheques, records of honorariums and recording payments, organizing expense reports
  • Handling travel logistics for the team, including booking venues, catering, and organizing car rentals
  • Organizing events, creating itineraries, arranging reservations, and running errands as necessary
  • Executing mailouts, including letters to clients and newsletters
  • Prepare agendas and make arrangements for committee, board and other meetings, including preparing meeting minutes, and board resolutions. The administrative professional will be expected to attend meetings locally and out of town
  • Coordinate and purchase community gifts and swag
  • Responsible for managing general office maintenance, organization and stock of supplies

Core Skill & Experience Requirements

  • 3-5 years previous experience in an administrative role
  • Exceptional written and oral communication skills
  • Ability to adapt to and manage a constantly changing, dynamic workflow with proficiency, competency and calm
  • Exceptional organization skills with the ability to manage multiple tasks and deadlines with confidence
  • An aggressive self-starter looking for continuous and varying challenges
  • Ability to work independently
  • Proficient and knowledgeable in computer software programs, specifically MS Word and Excel
  • Must have a drivers license and willingness to travel as requested to attend client meetings
  • Strong typing skills, 70+ WPM
  • Technological competence: experience working with office equipment
  • Positive and willing attitude

Our Client Offers:

  • A competitive salary, commensurate with experience
  • Participation in our group benefits plan
  • An opportunity to grow within the organization
  • A great work environment with a team that is passionate about what they do!

How to Apply

Please submit your resume and cover letter in confidence to Karolina Mokosinski at Only qualified applicants will be contacted.

Job Type: Full-time

To apply for the Project/Office Administrator job at Client Of FH Black & Company , send your resume to Karolina Mokosinski at
Don't forget to mention "Winnipeg Job Bank" or "WJB" when applying

Company Name

Client Of FH Black & Company

Posted By

Karolina Mokosinski

Job Category

Post Date

September 10, 2020 (1 week ago)

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